Privacy Policy

VALID Systems^® respects and enforces the privacy expectations of our clients and potential clients. This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This notice discusses what kinds of information we collect and how this information may be disclosed to third parties who may or may not be affiliated with VALID Systems.

“Personal Data,” as used in this policy, is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to You. Such personal information includes an individual’s name, telephone number, e-mail address, or information about an individual’s activities (including about his or her activity on the Site).

Personal data does not include aggregate or deidentified information or other non-personally identifiable information. Aggregate information is information that we collect about a group or category of products, services, or users that cannot be linked back to any particular individual(s). We may use and disclose aggregate information, deidentified information, and other non-personally identifiable information for various purposes.

Our main purpose in collecting information from clients and potential clients is for communication.

Our website and third-party affiliates may automatically gather certain types of information upon your use of our services. This data acquisition typically occurs through diverse tracking technologies, such as cookies, web beacons, embedded scripts, and other similar mechanisms, collectively termed “tracking technologies.”

• Details regarding your device and its software, including IP address, browser type, internet service provider, device specifications (type, model, manufacturer), operating system, timestamps, and a unique identifier that distinguishes your browser or account (for instance, a persistent device identifier or an advertising ID), among other data. We may collaborate with third-party entities to implement technologies, including statistical modeling tools, that allow for your identification and communication across various devices.

• Information collected from mobile devices when you use our website includes unique identifiers tied to your device or our mobile application (such as UDID, IDFA, or Google AdID), mobile network carrier, device specifications (type, model, manufacturer), mobile operating system version, phone number, and, depending on your device's settings, location data, or an approximation of your device's location derived from other data like your IP address.

• Data about your interaction with our website, such as the originating website, your destination upon exiting our services, the pages you view, the links you follow, email engagement (opening emails or clicking on links within them), and other usage patterns.

Our Service is designed to collect personal information that You voluntarily offer. This may occur in several contexts, such as when You seek details about Our offerings or engage in communication with us. The types of personal information we gather include your name, contact number, postal and email addresses, as well as your city, state, and country of residence. Additionally, we may request demographic details and your personal interests and preferences to better serve you.

At VALID Systems, the well-being of children is a top priority. We strongly advocate for parents and guardians to be actively involved in their children's digital interactions. Our services are not designed for children under 13, nor do we intentionally gather or request personal data from them. Individuals under 13 should refrain from utilizing our services and from providing any personal details, either directly or indirectly. Should a child under 13 inadvertently share personal information with us, we urge their parent or guardian to reach out so we can expunge the data from our records. In the event we discover that a child under 13 has supplied us with personal details, we will eliminate such information without delay.

We do not sell your personal information to anyone. We do not disclose personal information to third parties who are not affiliated with VALID Systems without your consent, other than as described in this policy, unless one or more of the following circumstances exists:

• As Authorized – If you request or authorize the disclosure of the information

• As Permitted by Law – We may disclose or report personal information where we believe in good faith that disclosure is required or permitted under law (e.g., to cooperate with regulators, receivers, or to resolve client disputes).

Your information's security is paramount to us, and we implement a combination of physical, administrative, and technological measures to maintain the integrity and protection of all data gathered via our Service. While we strive to fortify our security systems, it is important to acknowledge that no system can be completely foolproof. In the unlikely event of a security breach affecting information we oversee, we commit to conducting a thorough investigation, promptly informing any impacted individuals as necessary, and undertaking additional measures as dictated by relevant laws and regulations.

Privacy and security are very important to us. Maintaining privacy and security means not disclosing specifics on all of our internal practices. If you have any questions, comments, concerns, or complaints about this privacy policy or your personal information, please contact us at info@validsystems.com.

This Privacy Policy is subject to change to accommodate new regulations, practices, and company procedures as our business evolves. We encourage you to review this policy regularly to stay informed of any updates. Should there be a significant amendment to our policy, we will provide notification and revise the 'last updated' date at the end of this document. By continuing to utilize our Service following the posting of any changes, you accept and agree to the terms of the revised policy.

The current version of this Privacy Policy was updated on September 30^th 2024.